It even has a companion Macro Recorder that lets you record an action you perform repeatedly and turn that into an action that the app can then repeat for you with a single button. One of the better competitors to TextExpander, PhraseExpress offers a ton of macro and scripting features that let you automate basic tasks such as launching applications or opening webpages. TextExpander starts at $3.33 per month for individuals on Windows, macOS, Chrome, and iOS. You can get a 30-day free trial of the two lower tiers if you want to see how it works before you shell out money. This is a paid app that starts at $3.33 per month (when billed annually) for a single user, or $8.33 and up (again, annually) per user for teams. This is especially handy if you send a lot of emails that are mostly the same, but you still need to change a few pieces of information. TextExpander also lets you create fill-in-the-blank snippets, which will create a pop-up asking you to fill in whatever variables you build into them, such as a person’s name or pricing info. It comes with a ton of features to manage a team, including the ability to share snippets with coworkers and a permission system to manage who can edit which snippets. One of the oldest of the old school apps, and still one of the easiest to use, TextExpander supports Windows, macOS, Chrome (both the browser and the operating system), and iOS, and can sync snippets across all those platforms. We’ll outline a few of the most prominent options here, but there are plenty more out there. Chances are good that if one doesn’t work quite the way you want it to, there’s another that works better. Text expanders are rivaled only by to-do list and email apps in terms of how many options there are on the market. ![]() You know your workflow better than anyone else, so if there’s some repetitive task you’re used to grinding away at, see if you can offload that work to a text expander instead. These are just a few of the many ways that you can use text expanders to make your work more efficient, but-like most productivity apps-it’s best to look at your personal routine and see when they can help. Many text expanders allow you to share and sync the shortcuts you’ve created with everyone else on a team (though teams are often a paid feature), so you can not only stop yourself from misspelling your boss’s name, you can make sure no one else does, either. Share your snippets with everyone else on your team Computers are good at math! Let them do it! Not only will this save you some typing, but it will also do the math for you every time. You could pull up your calendar and find the exact date yourself, or you could use math macros to automatically add 14 days to the current date when you use the snippet. Say, you want to send an email telling someone payment is due two weeks from today. Some text expanders include intelligent macro editing that can, for example, automatically enter certain data into your snippets. Calculate due dates and other important data on the fly By creating different signatures and assigning them to different abbreviations (like “sig1” or “sig2”), you can tailor your emails without adding a ton of extra work for yourself. However, you might want clients to have different information than colleagues, or maybe you prefer a more professional-looking signature for coworkers, rather than your friends. Customize your email signature based on who you’re talking toĮmail signatures are a useful way to give people information about yourself without making your emails unbearable. Since this approach to saving text is more modular than, say, a full email template, you can break recurring emails into parts and add different pieces as necessary. ![]() So, instead of typing a new message every time you need to ask a client to pay your invoice, you can save the text of your first email as a snippet and quickly insert it into your subsequent similar emails. These are blocks of text that you can assign to just a few keystrokes. ![]() If you spend all your time sending emails, the snippets features of most text expanders can help. Automatically fill out recurring email snippets
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